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2011 Convention: Exhibitor Information
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Participating as an exhibitor and/or sponsor at the 2011 Canon Law Society of America Convention in Jacksonville, FL allows a company/organization to partner with the CLSA in our commitment to promoting the study and application of canon law in the Church.
  • Exhibitors connect with convention participants about the programs, products and services your company or organization offers
  • Sponsors help underwrite the convention, keep participant fees affordable and receive grateful acknowledgment in the convention program as well as through an announcement and signage during the event

If your company or organization wishes to participate at this year’s convention, please review the Information below along with the Exhibitor Registration Form and the Sponsorship Form. Registration deadline is September 8, 2011.

Exhibition Schedule

Set up may take place on Monday, October 10, 2011 after 9:30am in the Exhibitor Area of the Hyatt Regency Riverfront, Jacksonville, FL. Exhibit spaces must be completely vacated by 3:00pm on Wednesday, October 12, 2011. Exhibiting times are Monday, Oct. 10th from 1:30pm to 7:00pm; Tuesday, Oct. 11th from 8:00am to 5:30pm; and Wednesday, Oct. 12th from 8:00am to 3:00pm. The schedule below highlights likely visiting times.

Monday, October 10, 2011

1:00pm to 5:00pm

Convention Registration

6:00pm to 7:00pm

Evening Reception

Tuesday, October 11, 2011

8:00am to 9:00am

Continental Breakfast

10:30am to 11:00am


12:30pm to 2:30pm

Free time

Wednesday, October 12, 2011

8:00am to 9:00am

Continental Breakfast

10:30am to 11:30am

Morning Break

12:30pm to 2:30pm

Free time

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Exhibit Space Specifications and Terms of Agreement

CLSA provides space during the Annual Convention as a service to its subscribers and other attendees. Exhibits are one way of providing information about services or programs that meet the needs of canon lawyers. At its discretion and without necessity of refund, CLSA reserves the right to refuse space to exhibits that would reflect negatively on canon law or that would not address the needs and interests of subscribers and other attendees. Floor plan, shipping and other information will be made available to registered exhibitors after due date.

Space Assignment

Spaces are assigned by CLSA in conjunction with Nix & Associates, Inc. on a first-come, first-served basis as exhibitor registrations are received. CLSA reserves the right to reassign or adjust space as deemed necessary for the best interest of the convention.

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Exhibit Reservation Fees, Deadline & Cancellation Policies


The fee for exhibit space is $450.00 for a single standard-size table, two chairs, a wastebasket and an identifying sign. Additional tables may be requested at the cost of $75.00 per table. Due to space constraints, additional table requests are on a first come/first serve basis. All food events during the dedicated exhibit times will be held near the exhibit area. The exhibit fee covers two persons and attendance at the Wednesday evening reception and banquet. An organization or company may have additional staff on site at a cost of $80.00 per person.

Each exhibitor representative is also encouraged to register for the convention; the discounted fee for exhibitor registration is $200.00 per person. Registrants can include his/her name in the provided space on the enclosed Exhibitor Form


Full payment of all applicable fees is due with each exhibitor registration form. The deadline for registration is September 8, 2011 (postmarked date). Reservations are confirmed with payment.


Fees will be refunded for all written cancellations on or before Oct. 1, 2011, less a $50.00 processing fee. No refund will be granted to exhibitors cancelling after October 1, 2011; however, a substitute exhibitor staff member will be accepted.

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Security & Liability

Security for exhibit materials while on display or in interim storage is the responsibility of the exhibitor. Each exhibitor assumes complete responsibility and liability for loss, damage and any claims arising out of injury or damage to the exhibitor’s displays, equipment and other property brought to the Hyatt Regency Riverfront and shall indemnify and hold CLSA and its designated agents and employees harmless against any loss, damage or claim arising out of the exhibitor’s use of the Hyatt Regency Riverfront; exhibitor may not be held liable for damage or injury occasioned by the negligence of CLSA or the Hyatt Regency Riverfront or their designated agents and employees. CLSA’s sole responsibility is to permit each exhibitor to use its assigned exhibit space for the purpose and under the terms and conditions delineated.

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Hotel Services & Shipping

Shipping & Supplies

Exhibitors are responsible for transporting materials to and from the Convention and other arrangements related to the exhibit, including any gratuities for services rendered onsite by the Hyatt Regency Riverfront staff. Exhibitors are to bring their own exhibit supplies, such as tape, pens, photocopies, etc. Special arrangements must be made with the Hyatt Convention Services Manager (Jennifer Sandler) for receiving any equipment, goods, display and other materials that will be sent, delivered or brought into the hotel. The hotel will assess a handling fee per package for incoming and outgoing parcels. CLSA assumes no responsibility for accepting or shipping materials. More information regarding shipping will be sent to exhibitors once his/her registration is confirmed.

Telephone & Electrical Service

The exhibit fee does not include hook-ups for electricity, internet or phone. Please indicate your need for these extras on your registration form, and the appropriate form from the Hyatt Regency Riverfront will be sent.

For More Information

For more information regarding the hotel services and fees, you may contact the Hyatt Convention Services Manager, Jennifer Sandler, by calling (904) 360-8683 or by emailing

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Other Regulations

Exhibitors must be contained in their own areas and may not obstruct the general view. The posting of advertisements or other signs is prohibited. Distribution of materials is allowed only from exhibit table. Beyond products and business contacts, exhibitors may not in any way solicit funds from Convention attendees, and, except as authorized by CLSA, they may not schedule additional meetings for those attending the Convention.

The contact person for each exhibit must agree to comply with all applicable local laws and codes, as well as all of the above terms and conditions, to be onsite at the convention. The contact person must also communicate these terms to other exhibit staff.

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